Using the Accounts Screen - manual payments

Single payments to credit a customer account can be entered easily into the system.

In the Customer Maintenance screen, select the Accounts tab. The account details for the relevant customer will be displayed as shown.

At the bottom left of the account details screen there are five buttons. (Invoice/Credit No, Payment, <>, Show All )

Select the Payment button. The Manual Payment screen will be similar to the screen below. this screen shows the details involved when processing a customer payment)

Select the appropriate bank account from the Bank Account field

Use the down arrow key to classify the payment type i.e cash, cheque, etc.

Enter details of the payment in the Details field, e.g. invoice number, part-payment, etc.

The Payment Date will automatically populate with the system date. Overtype if required.

Enter any discount given in the Discount Value field as a minus figure. This amount will automatically populate in the Balance field. If this appears in Gary then you have yet to set the account code for discounts. Set customer preferences for this setting.

Enter the amount of the payment in the Value field . This amount will automatically populate into the Balance field.

Click on the

button to allocate the full value of the invoice, credit or payment. To part pay enter the required value in Allocated field. The value of the unallocated will not change until you select a new record.

Click on the Post button to post the transaction or press the Cancel button if you wish to end the transaction.

Once the transaction is posted all the transactions involved e.g. the invoice, discount value, payment value will all have 0s in the balance field.